Forms

Title

Description

Revision Date

Method of Submission

Titles, Ranks in Faculty Handbook

Opt-Out Notification

For tenure-track faculty, who wish to opt-out of the one-year extension on their probationary period due to COVID-19.

3/29/21

The Opt-Out Notification form should be submitted to the Senior Vice Provost by May 15 (for P&T) and August 30 (for mid-pro).

Compensation Forms

Appointment Change Request Form

To change a faculty member’s appointment such as rank, title, status. Can be used to convert a retired faculty member to a working retiree status. Appointment changes required an offer letter memorializing the change to be attached.

10/02/23

Email the Appointment Change Request form and Offer Letter to faculty@unm.edu for submission.

Appointment Percent (FTE) Change Request Form

To change a faculty member’s appointment percent for the current contract period.

05/04/2015

Email the Appointment Change Percent (FTE) Change Request form to faculty@unm.edu for submission.

Compensation Change Request Form

To change a faculty member’s base salary, use the annual Salary Planner process. The Department should memorialize the reason(s) for the change in writing with the faculty member (annual review process). Base salary adjustments must occur out of the Salary Planner process. 

4/7/2022

Email the Compensation Change Request form to faculty@unm.edu for submission.

Faculty Administrative Appointment

To request, end or modify an Administrative Appointment for a faculty member. This form can only be used for the following titles: Associate Dean, Sr. Associate Dean, Assistant Dean, Chairperson or Director.

11/29/22

Email the Faculty Administrative Appointment form to faculty@unm.edu for submission.

Faculty Non-Standard Payment Form

To compensate regular faculty (those with continuing appointments) for the provision of professional services that are above and beyond the faculty workload pursuant to  C140: Extra Compensation Paid by the University.

08/08/2017

Submit the Faculty Non-Standard Payment form through the Main Campus Faculty Non-Standard Payment (NSP) ePAF.

 

See the NSP ePAF Guide for additional submission guidance.

Special Administrative Appointment SAC Request Form

To add, modify, or end a Special Administrative Component pursuant to college or school SAC guidelines.

11/3/2022

Email the Special Administrative Appointment SAC Request form to faculty@unm.edu to add or modify a SAC.

Submit the Special Administrative Appointment SAC Request form through the Faculty SAC END, JF0028 ePAF to end a SAC.

See the SAC End ePAF Guidefor additional submission guidance.

Reclassification Form

Used when reclassifying a position.

09/13/2016

Email the Reclassification form to faculty@unm.edu for submission.

Request to Change Payment Installments Form

For Academic Year faculty only, to be used to change the number of payment installments to 10 or 12. The request can only be submitted prior to the start of the Academic Year due to taxation rules. Click here for more detailed information.

09/15/2022

Upon infilling and signage, the Request to Change Payment Installments form will automatically route to the Office for Academic Personnel through Adobe Sign.

Renew Non-Continuing Faculty Appointment Request Form 

To renew a Visiting Faculty, Term Teaching Faculty or Faculty Working Retiree’s appointment. This form must be accompanied by a new offer letter.

11/29/2022

Email the Renew Non-Continuing Faculty Appointment Request form and Offer Letter to faculty@unm.edu for submission.

See Appointment Letter Templates for offer letter templates.

Research Faculty and Post-Doctoral Fellow Extension Letter

To extend a Research Faculty or Postdoctoral Fellow’s appointment. 

11/29/22

Submit the Research Faculty and Post-Doctoral Fellow Extension Letter through the Research Faculty and Post-Doctoral Fellow Extension ePAF.

See Research Faculty and Post-Doctoral Fellow Extension ePAF Guide for additional submission guidance.

Teaching Overload Form

For faculty with continuing appointments who are eligible to work course overload, during Fall and Spring semesters.

02/17/2022

Submit Teaching Overload form through the Faculty Teaching Overload/Summer Instruction, JF0024 ePAF.

See the Teaching Overload ePAF Guide for additional submission guidance.

Term Teacher Appointment Request Form

To initiate, renew, or modify a Term Teacher Contract. All requests must be accompanied by a Term Teacher offer letter.

 09/25/2024

Email the Term Teacher Appointment Request Form and Offer Letter to faculty@unm.edu for submission.

Temporary Part-Time Letter of Understanding

To rehire a TPT/Adjunct faculty on a semester by semester basis.

03/30/2023

Submit the Temporary Part-Time Letter of Understanding through UNMJobs if faculty member will be hired after 12 or months since last active adjunct position.

Submit via Faculty TPT Rehire 1 Semester, JF002 ePAF if the faculty member will be rehired within rolling 12 months since last active adjunct position.

See the TPT ePAF Guide  for additional submission guidance.

Leave Forms

Request for Academic Leave or Senior and Principal Lecturers

Refer to

Faculty Handbook Policy C250: Academic Leave For Principal Lecturers

 

Article 12: Collective Bargaining Agreement, Unit 1

 

Examples of Academic Leave Activities for Senior and Principal Lecturers

03/23/22

Email Request for Academic Leave For Senior and Principal Lecturers form to oaplr@unm.edu for submission.

Request for Extended Sick Leave

Refer to

Faculty Handbook Policy C210: Sick Leave 

 

Unit 1 Collective Bargaining Agreement, Article 9C

02/28/22

Email Request for Extended Sick Leave form to oaplr@unm.edu for submission.

Request for Leave Without Pay

Refer to

Faculty Handbook Policy C280: Leave Without Pay

Unit 1 Collective Bargaining Agreement, Article 9C

02/28/22

Email Request for Leave Without Pay form to oaplr@unm.edu for submission.

Request for Parental Leave

Refer to

Faculty Handbook Policy C215: Parental Leave

Unit 1 Collective Bargaining Agreement, Article 9D

10/20/22

Email Request for Parental Leave to oaplr@unm.edu  for submission.

Request for Sabbatical Leave

Refer to

Faculty Handbook Policy C200: Sabbatical Leave

Unit 1 Collective Bargaining Agreement, Article 11

03/22/22

Email Request for Sabbatical Leave to faculty@unm.edu for submission.

Letter of Academic Title Forms

Letter of Academic Title Request Form

For Individuals who are not employed by UNM but participate in UNM’s teaching and/or research missions, e.g., as unpaid Instructors of Record or Principal Investigators/Project Directors or Co-PI/Co-PD, may be recognized with Letters of Academic Title (LAT) affiliation. UNM staff employees who also voluntarily participate in UNM’s teaching and/or research mission may also be recognized with LATs. LATs grant the holder use of a UNM faculty title while they remain in effect.

LATs may be granted in renewable terms of up to 3 years. Refer to the Letters of Academic Title page for more information.

01/05/2022

Submit the Letter of Academic Title Request form and the Nominee’s Curriculum Vitae through the Affiliate Request Form in  HR Reports.

Submission of the Teaching Assignment Validation Form is also required if Instructor of Record Status is being requested for the Nominee.

New Hire Forms

New Faculty Checklist

This checklist is a tool designed to guide new faculty members during their first 90 days of employment with UNM.

12/10/2021

The New Faculty Checklist is a support tool for departmental use. Submission is not required. Faculty are to check with their chair, director, and department for any additional departmental requirements.

Teaching Assignment Validation Form

To comply with accreditation standards, UNM is required to document what qualifies each instructor (faculty, part-time instructor, etc.) to teach every course they instruct. This form is applicable to all new hires, and can be used to credential current/returning adjunct faculty.  More Information

 

The Teaching Assignment Validation Form is an online fillable form and will automatically route to the Office for Academic upon completion.

Term Teacher Appointment Tool

 

Term Teacher Appointment Tool

Tool to help identify faculty who meet the eligibility criteria and determine if the two-semester course assignment meets the requirements under Unit 2, Article 8.B.

4/29/2022

The Term Teacher Appointment Tool is a support tool for departmental use. Submission not required.

Separation Forms

Faculty Check Out Form

To faculty and department in an orderly exit from the University of New Mexico.

10/31/2014

The Faculty Check Out form is to be returned the faculty member’s Department Administrator prior to departure from UNM.

Summer Forms

Summer Session Administration Agreement Form

Contract for Academic Year faculty members who will be conducting summer administrative work.

03/21/2016

Submit the Summer Session Administration Agreement form through the Faculty Summer Administration, JF0025 ePAF.

See the Summer Administration ePAF Guide  for additional submission guidance.

Summer Session Instruction Agreement Form

Contract for faculty members with continuing contracts who will be teaching summer session courses.

05/04/2021

Submit the Summer Session Instruction Agreement form through the Faculty Teaching Overload/Summer Instruction,

JF0024 ePAF.

See the Summer Session ePAF Guide  for additional submission guidance.

Summer Research Form

Contract for 9-month faculty members who will be conducting summer research.

Submit the Summer Research form through the Faculty Summer Research Payment Unrestricted LD, JF0027 ePAF for payment with unrestricted funds.

Submit the Summer Research form through the Faculty Summer Research Payment Restricted LD, JF0026 ePAF for payment with restricted funds.

See the Summer Research ePAF Guide for additional submission guidance.

Faculty Recruitment Forms

Initial Screening Checklist

Example screening checklist to assist departments with determining bonafide applicants.

 

The Initial Screening Checklist is a support tool for departmental use. Submission not required.

Search Committee Charge

Example charge to members of a faculty search committee.

The Search Committee form is to be attached to the hiring requisition posting in UNMJobs at the time of submission.

Sample PAM

Sample PAM for faculty recruitments.

10/31/2021

The Sample PAM is to be attached to the hiring requisition posting in UNMJobs at the time of submission.

Sample PAM-TPT

Sample PAM for adjunct recruitments. 

 

The Sample PAM for Adjunct Faculty is to be attached to the hiring requisition posting in UNMJobs at the time of submission.

Modified Ads

Faculty Hiring Advertisement Samples. 

The Modified Ads is a support tool for departmental use. Submission not required.

Screening Matrix Sample

Sample tool for adjunct recruitments. Used to assist departments with ranking preferred qualifications and identifying if applicants meet the minimum qualifications for the position.

12/07/2017

The Screening Matrix Sample is a support tool for departmental use. Submission not required.