Deadlines

Campus Faculty Actions • Graduate Assistant Actions

Processing Deadlines for Main/Branch Campus Faculty Actions

Monthly Transactional Processing*UNMJobs PostingUNMJobs Hiring Action**Sabbatical & Academic Leave RequestsUnit 2 Appointment Letter Deadlines

Due to the Office for Academic Personnel by:

The 7th of every month to ensure time for payroll processing

(ex: Non-Standard-Payments, ePAFS, Special Administrative Component Changes, Leave Requests, Compensation Changes, etc.)

For summer research processing deadlines see Summer Research Guidelines

Continuing and Visiting Faculty: 5 business days prior to posting begin date

Research Faculty and Post Docs: 3 business days prior to posting begin date

Temporary Part-Time Faculty: 3 business days prior to posting begin date

Continuing Faculty: 20 business days prior to start date

Visiting, Research Faculty, Post Docs: 10 business days prior to start date

Temporary Part-Time Faculty: 10 business days prior to start date

Due to the Office for Academic Personnel by:

February 1st
for leave occurring in Fall Semester (Semester I)

October 1st
for leave occurring in Spring Semester (Semester II)

For details, see
Unit 1 CBA, Article 11, Section E

Due to the Office for Academic Personnel by:

May 15th
for Fall Semester

November 15th
for Spring Semester

For details, see
Unit 2 CBA, Article 12, Section A

 

*For December processing deadlines, see the Winter Break Deadlines posted on the Employee Knowledge Base

**All hiring actions should be submitted as soon as possible. The processing deadlines prescribe the minimum amount of processing time for each faculty type.

 
 

Processing Deadlines for Graduate Assistant Actions

Assistantship Contracts (New/Rehire, Extensions, Additional Jobs)

Contract Start DateDeadline to Submit Initial Contract Draft for Student Review
Fall Semester: 8/1 – 8/3120 Business Days Prior to Start Date
Spring Semester: 1/1 – 1/3120 Business Days Prior to Start Date
Spring Intersession/Summer Term: 5/15- 6/1520 Business Days Prior to Start Date
All other start dates15 Business Days Prior to Start Date
  • Graduate student has 10 business days to review and accept the assistantship contract.
  • Deadlines include the 10 business days that students have to accept the assistantship contract.
  • Contract resubmissions does not have to adhere to initial submission deadline. Contracts must be approved prior to the scheduled start date

Other Graduate Assistant Personnel Actions

Contract Start DateDeadline to Submit Initial Contract Draft for Student Review
Contract Terminations5 Business Days Prior to Effective Date
Non-Standard Payments10 Business Days Prior to Effective Date (NSP Must include all required signatures.)